Department Business Administrator

City of Pittsburgh

Date: 07/09/2020

Location: Pittsburgh

Under the direction of the Assistant Director for the Department of Public Safety, the Department Business Administrator is responsible for the supervision and management of the financial and administrative functions and staff of one or more Bureaus within the Department. This position is responsible for all financial transactions within the assigned areas of responsibility, including but not limited to payroll, accounting, budgeting, payment processing, purchasing and contracting, as well as administrative and human resources functions. The incumbent may support departmental special projects as needed.


POSITION DUTIES

  • Supports the Assistant Director in the preparation of the Bureau's annual budget.
  • Monitors and oversees Bureau expenditures and revenues to ensure compliance with established budgets (e.g., operating, capital, grants); evaluates and investigates unusual discrepancies and submits adjusting entries as necessary.
  • Provides coordination and oversight for all core business processes that support Bureau operations, including legislation, travel, and the development of policies and procedures.
  • Oversees the execution of operating, capital, and grant budgets in accordance with the Bureau goals, priorities, and established financial policies and procedures.
  • Directs, coordinates, monitors and evaluates accounting and financial controls to ensure adherence to policies and procedures related to financial operations for the Bureau.
  • Supervises all human resources and payroll functions for the Bureau including recruitment, staffing, personnel management, and payroll; collaborates with the Department of Human Resources and Civil Service staff to address departmental staffing needs and human resources issues.
  • In conjunction with the Assistant Director, works with Human Resources and Civil Service and the Law Department to resolve employee relations issues.
  • Coordinates all grant management functions (e.g., proposals, administration, accounting, reporting) with grant program managers and the OMB Grants Office.
  • Performs work related to procurement of supplies, equipment, and services.
  • Reviews and processes invoices in accordance with established policies and procedures.
  • Coordinates departmental management of inventory and assets.
  • Manages area of responsibility in strict accordance with applicable laws, regulations and established policy including union agreements to ensure fair and standardized treatment of employees.
  • Works on special projects as directed by the Director or Assistant Director.
  • Provides technical guidance and direction, and coordinates training for departmental staff on an on-going basis.
  • Conducts staff meetings to ensure staff is informed regarding ongoing issues and concerns, and to exchange ideas, discuss operational problems and provide solutions.
  • Performs activities and functions of related lower-level personnel as assigned or required.
  • Performs other related tasks and duties as assigned or required.

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