University of Pittsburgh
The Executive Assistant is responsible for independently and strategically managing the activities of the Senior Vice Chancellor for Research.
The Executive Assistant will assist the Senior Vice Chancellor by acting as the initial point of contact for all inquiries, managing projects and correspondence, coordinating and scheduling meetings, creating/gathering preparatory materials for all meetings, and supporting the SVCís work on university committees. The incumbent will provide administrative support, organization, and preparation, and manage the daily business of the Senior Vice Chancellor for Research. The Executive Assistant will prioritize and follow up on incoming issues and concerns addressed to the SVC and ensure timely completion of projects. In addition, the incumbent will manage multiple projects, such as support for University Board, awards and research committees, by assessing needs and designing and implementing project plans, and will monitor, evaluate and report on determined outcomes.
This position requires an individual with initiative to lead projects and to build relationships across campus at all levels. The incumbent must have excellent oral and written communications skills, be approachable, be able to thrive in ambiguous situations, and have superb organizational and problem-solving skills. The incumbent is expected to work independently, consistently and efficiently within the prescribed University of Pittsburgh and Office of the Senior Vice Chancellor for Research policies and procedures. The actions taken by this individual will reflect directly on the Senior Vice Chancellor and the image of the Office.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity.† EEO/AA/M/F/Vets/Disabled
Bachelorís Degree and 5-6 years experience, which must include managing complex calendars, preferably supporting an executive level position.