Human Resource Coordinator

National Aviary

Date: 09/14/2021

Location: Pittsburgh, PA

 SUMMARY/OBJECTIVE:

The Human Resource Coordinator is responsible for providing support in the day-to-day operations of the Human Resources office. The primary responsibilities of the Human Resource Coordinator are in the following areas: recruiting, employee onboarding, human resource information systems, benefits, compensation, HR compliance, policies and procedures. The Human Resource Coordinator works closely with the Director of OD/HR to ensure that the National Aviary’s HR policies, processes, and practices are efficient and high performing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Administers various human resource plans and procedures for all National Aviary personnel; assists in the development and implementation of all personnel policies and procedures ensuring compliance with federal, state and local employment and benefits laws and regulations.

  • Responsible for overall benefits administration for staff, including but not limited to, new hire enrollment, communicating and administering benefits information, maintaining all benefit records, reviewing insurance invoices for accuracy, claims resolution, change reporting, and COBRA administration.

  • Assists Director of OD/HR in maintaining compliance with federal, state, and local legislation pertaining to personnel matters. This includes, but is not limited to, maintaining paperwork for unemployment claims, short-term disability, long-term disability, FMLA, and COBRA.

  • Responsible for the administrative part of the recruitment process, including but not limited to, assisting the hiring manager in vetting candidates, managing Applicant Tracking System, managing job postings, and processing the background and reference checks.

  • Responsible for managing the employee onboarding process, including but not limited to, new hire paperwork and compliance, setting up employee in ADP, benefits enrollments, coordination with managers and other staff, responding to employee’s questions and ensuring that all check in meetings are completed in a timely manner.

  • Responsible for ensuring that all Introductory Evaluations are completed, reviewed, and filed in a timely manner.

  • Assists the Director of OD/HR and the Curator of Education and Public Programs in the National Aviary Orientation.

  • Responsible for overall management/administration of all personnel systems. Responsible for ensuring all personnel records and systems are up-to-date at all times, including but not limited to, conflict of interest forms, background checks, job descriptions, USCIS Form I-9 Employment Eligibility Verification and authorizations.

    

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  • Assists the Director of OD/HR in managing the National Aviary Performance Management process. This involves reviewing all of the evaluations and ensuring that they are completed in a thorough and timely manner.

  • Assists the Director of OD/HR in the annual compensation analysis.

  • Supports and assists the Volunteer Department in their recruiting efforts and reviews and maintains the

    volunteer clearances.

  • Assists the Curator of Education and Public Programs and the Director of HR/OD in managing the

    National Aviary Intern program. This includes, but is not limited to, intern recruitment and onboarding.

  • Participates as an active member on the National Aviary’s Safety Committee; prioritizes safety and

    security issues.

  • Collaborates with the Director of HR/OD in managing the Incident Response Process. This includes

    updating the process, investigating incidents, and ensuring that all reports are completed accurately and

    timely.

  • Responsible for filing and monitoring Workers’ Compensation claims and OSHA reports. Responsible for

    filing regulatory reports and for maintaining safety records.

  • Acts as the ADA Coordinator for the National Aviary.

  • Assists the Director of HR/OD in organizing staff functions, trainings and events, including but not

    limited to, employee recognition, engagement, and wellness programs.

  • Promotes positive attitude and influence to enhance productivity and a pleasant work environment,

    exhibits willingness to do whatever it takes to get the job done.

  • Participates in developing department goals, objectives, and systems.

  • Responds to requests for HR related information from internal and external parties in a timely fashion.

  • Assists in the creation and implementation of the HR departmental goals. Recommends new

    approaches, policies and procedures to improve efficiency of the department.

  • Exhibits integrity and dependability through behaviors and actions; maintains confidentiality in all staff

    interactions.

  • Continues to develop professionally, staying abreast of industry trends related to HR by participating in

    conferences and educational opportunities; reading professional publications; maintaining personal

    networks and participating in professional organizations.

  • Serves as a Responsible Party; adheres to all National Aviary policies and protocols

  • Interacts with visitors utilizing National Aviary Visitor Engagement protocol