Purchasing Specialist

Minimum Requirements: High school diploma or its equivalent AND four (4) years’ experience in purchasing and/or procurement. County government experience and a bachelor’s degree in business administration/management, Finance, or Accounting are preferred but not required. An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Position Summary: Through the Department of Facilities Management, the County maintains approximately 3 million square feet of building space including 600,000 square feet of leased space in over 130 buildings throughout the county. The Purchasing Specialist prepares purchase requisitions for materials, equipment, machinery, and supplies. This position reports to the Financial Manager and works closely with other sections of the Department as well as with the Trades’ Supervisors.

Duties:

Recommends alternate vendors and substitute sources of supplies.
Generates purchase requisitions for the purchase of requested items.
Receives and processes packing slips from department personnel.
Reviews and processes order requests according to County procedures.
Responds to suppliers’ inquiries concerning invoice matters.
Assists new vendors in completing vendor creation forms and submits log to the Controller’s Office.
Processes vendor invoices through OnBase and JDEdwards.
Verifies that funds to cover payments are available through JDEdwards.
Collaborates with other County departments.
Coordinates purchasing with other departments.
Performs other duties as required.

Knowledge of:

Practices, policies, and procedures of purchasing/procurement.

Skill in:

JDEdwards accounting system.
Microsoft Office suite including Word, Excel, and Outlook.
Preparing spreadsheets with cell formatting in Excel.

Ability to:

Efficiently and effectively work, with minimal supervision, alone and within a group.
Effectively manage time, tasks, deadlines, and multiple priorities simultaneously.
Read, analyze, interpret, and present information accurately.
Communicate effectively, both orally and in writing.
Calculate and apply mathematical concepts.
Solve practical problems.
Understand information about suppliers and the market for supplies.
Negotiate with vendors.
Establish and maintain productive working relationships with co-workers, departments, vendors, and the general public.

Residency: Allegheny County within 1 year.
Veterans’ Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER – M/F/V/D