Operations Manager – 25 hours/week

About the Role:

We are looking for a highly organized, detail-oriented Office Manager to help keep our day-to-day operations running smoothly. This is a part-time, 25-hour/week position that will serve as the backbone of our internal operations. You will work closely with the Executive Director and team to keep systems organized, support administrative coordination, and ensure that priorities are tracked and followed through.

This role is also the primary point of contact for our external partners, including accounting, HR, and IT. You will not be responsible for leading those functions, but you will play a key role in keeping everything moving and well-coordinated. If you are someone who enjoys creating order, following through on details, and helping a team function more effectively, this role is a great fit.

What You’ll do:

Keep things organized and moving

-Support scheduling, document preparation, and follow-up on key priorities
-Manage shared inboxes and help ensure timely responses
-Prepare materials for meetings and track action items

Support day-to-day operations

-Coordinate logistics for staff meetings, projects, and internal initiatives
-Maintain organized systems, files, and documentation
-Help improve simple processes to keep work flowing smoothly

Coordinate with vendors and partners

-Serve as the main point of contact for accounting, HR, and IT vendors
-Track requests, follow up, and ensure issues are resolved
-Maintain vendor records, contracts, and key information

Provide administrative finance and HR support

-Organize invoices, receipts, and documentation for outsourced accounting
-Support expense tracking and basic recordkeeping
-Assist with onboarding coordination and HR documentation

Support programs and events

-Help coordinate trainings, events, and organizational activities
-Assist with donor tracking and development-related tasks
-Maintain accurate data in Salesforce and other systems

What We’re Looking For:

Strong organizational skills and attention to detail
Ability to manage multiple priorities and follow through independently
Clear and professional communication
Comfort working across teams and with external vendors
Basic familiarity with financial and HR processes (you don’t need to be an expert)
Experience in an administrative, office management, or coordination role

About PEAL

The PEAL Center is a family-driven organization dedicated to supporting families of children and youth with disabilities and complex healthcare needs. We work alongside families to help them navigate systems, access services, and advocate for their children, while also partnering with schools and communities to build more inclusive environments.

Our team includes many individuals who are parents and caregivers themselves. We understand the realities families face because we have lived them. This position can be a particularly strong fit for a parent or caregiver of a child with a disability or complex medical needs who is looking for meaningful, flexible work. The part-time schedule and hybrid structure are designed to support balance, while still offering the opportunity to contribute to work that directly impacts families like your own.

Interested?

Please send your resume and cover letter to careers@pealcenter.org.

This is a role for someone who takes pride in keeping things running well behind the scenes and making it easier for others to do their work, while being part of a mission that truly matters.