Assistant Director Business Administration

The Comparative and International Education Society (CIES) is a global association for educators and practitioners whose professional work is built on cross-disciplinary ideas, systems and practices in international education. The Society has more than 3,500 members around the world. Through a competitive process, the University of Pittsburgh was selected to provide operational and managerial support for the Society, including the provision of Executive Director, managerial, and operational services. Based in the School of Education, the Office of the Executive Director (OED) infrastructure and staff would support the directives of the CIES officials, the execution of the President’s duties, and management of all aspects of the Society’s business. The OED seeks an Assistant Director – Business Administration to support its activities.

Under the supervision of the Executive Director, the Assistant Director will be responsible for:

Office & Operations: Manage office records, provide administrative support, draft contracts, reconcile accounts, oversee Special Interest Groups (SIGs), and handle day-to-day operations. Coordinate OED staff meetings and advise on HR, technology, and budget matters.
Board & Executive Committee: Assist with Board and committee activities, including scheduling meetings, preparing agendas, documenting decisions, and implementing policies.
Communications: Develop and manage content for the Society’s communications, including social media, newsletters, and announcements. Ensure clear communication of policies and updates, and handle crises effectively.
Conference Services: Oversee conference planning and execution, including liaising with planning companies, assisting with marketing and member outreach, and ensuring smooth operation of events. Help prepare conference program materials and marketing campaigns.
Archives: Maintain the CIES digital and physical archives, manage document transfers, and ensure proper documentation of meetings and historical records.
Special Projects: Recommend, develop, and manage special projects, including creating RFPs and overseeing contracted work.