Executive Assistant Part Time

Job Responsibilities

• Manage all detailed administrative and clerical tasks for the CMC Vice President, the CMC group, and the Logistics group
  Coordinate complex administrative tasks
• Proficiency with Microsoft Excel, PowerPoint, and Word including maintaining Excel files and completing PowerPoint slides for the CMC Vice President as needed
• Compose and monitor complex documents, reports, correspondence, and agendas
• Proofread documents for accuracy, completeness, and conformity to established formats
• Coordinate and schedule activities for a variety of meetings, conferences, committees, and special projects
• Develop and maintain complex spreadsheets and databases
• Maintain all aspects of the 16th floor kitchen
• Manage records retention
• Manage CMC content for KOPnet and SharePoint
• Coordinate and oversea cleaning personnel for Koppers Corporate Apartment used for visitors (i.e., issuing payment to cleaning staff and keeping itinerary for people using apartment).
• Maintain and monitor leased equipment
• Place maintenance requests for 16th floor and follow up
• Multi-tasking and prioritizing skills
• The expectation is this position will work 24 hours a week onsite.  The specific days are flexible.

Qualifications

• High school diploma or GED equivalent required; college degree preferred
• At least 3 years’ experience as an administrative assistant or equivalent; experience as an executive assistant preferred
• Highly efficient with Word, Excel, PowerPoint, SharePoint, Business Central, and Teams with good working knowledge of computers in general
• Proficiency with written and oral communication
• Ability to work overtime when needed
• Excellent customer service and interpersonal skills
• Discretion, good judgment, organizational and management skills, initiative, ability to work independently